Terms & Conditions
AGREEMENT: This Agreement (the "Agreement") is made and entered into between the wedding couple hereinafter referred to as the "Client", and Imagine Weddings & Events hereinafter referred to as the "Company". The Company reserves the right at any time not to book or cancel a wedding if the Company feels it will not be able to accommodate the Client’s needs or meet their wedding expectations. Couple must be 18 years of age at contract signing in order to get married through Imagine Weddings & Events.
All marriage license fees are non-refundable. All policies, packages, and prices are subject to change without notice and are non-negotiable.
NOTE: Subject to availability, the Company reserves the right to substitute package inclusive items with items of equal or greater value. All reception and wedding enhancements are reserved based on availability and should be reserved and paid in full as early as possible. Destination Weddings are unique and memorable events; however, in some instances not all services can be provided. The Client has read the Wedding Guidelines and fully understands the information and procedures set forth.
WEDDING PACKAGES: The wedding package, license fees, and surcharges must be paid in full at the time of booking. A $250.00 USD late fee will be assessed for weddings reserved within sixty (60) days prior to the travel date. The Company has the authorization to charge the full package price, surcharges (if applicable) and license fees (if applicable) to the Client’s credit card. All enhancements must be confirmed with a Consultant no less than sixty (60) days prior to the travel date. Full payment is due at the time the enhancements are requested. A complete guest list is also due sixty (60) days prior. No changes are permitted within sixty (60) days.
WEDDING PHOTOGRAPHY: I authorize Imagine Weddings & Events International and its Sister company, The Wedding Experience to use my wedding photographs and/or video for any publication purposes such as brochure, collateral, presentations, advertising and/or any other marketing purposes.
MARRIAGE LICENSE: The marriage license application and all applicable legal documents must be received no later than ten (10) weeks prior to wedding - NO EXCEPTIONS. If the appropriate documents and application are not submitted ten (10) weeks prior to wedding , a $250.00 USD NON-REFUNDABLE rush fee will be assessed. The Client is responsible for verifying that all documents are correct. Any errors in the documents may result in additional fees. Fax copies are not accepted unless otherwise noted (please refer to the marriage license procedures). Any documents submitted for the purpose of obtaining a legal marriage license will not be returned to the Client following the wedding date as they are required to be registered along with the marriage license. Additional copies of the marriage certificate can be provided for an additional cost. Marriage license fees are subject to change without notice and are non-refundable. The Company reserves the right to collect the difference in marriage license costs due to port/government increases. Note: A symbolic wedding does not have any legal implications and therefore does not provide the couple with any legal rights or responsibilities.
WEDDING AND RECEPTION TIMES AND LOCATIONS: The Company has chosen several locations, which are appropriate for a wedding and reception. Times and locations are determined based on the number of guests attending, length of reception, entertainment requests, location and staff availability. The Company will make every effort to honor specific requests for locations and times, however, requests will be considered based on each party’s needs and are not guaranteed. Wedding times and locations are scheduled and confirmed within two (2) weeks of the Client’s travel date. All times are approximate and can be delayed due to unforeseen events. The Client will be responsible for informing their guests of the time and location of their wedding . Itinerary, wedding date, times and/or locations are subject to change due to weather and/or any unforeseen events at any point before or during the event. In the event that the date has to change , the Company will make every attempt to reschedule a legal (if possible) or symbolic wedding for the Client on another day. The Company shall not provide compensation for either option nor will a refund be provided should the Client decide to decline the provided options. The Client will receive a final confirmation letter confirming the wedding details. The confirmation letter must be signed and returned within 48 hours. A wedding will not take place if the signed confirmation is not received by the Company and, as such, the wedding is subject to cancellation without refund. All wedding details are confirmed directly with the Client ONLY. The travel agent may coordinate the Client’s pre-travel arrangements and travel arrangements. Any wedding or event details should be directed to a Event Manager, not the travel agent.
U.S. CUSTOMS: Wedding gifts may be subject to U.S. Customs duty fees. Please make alternate arrangements to have gifts delivered to your home.
The Client has read the Wedding Guidelines and fully understands the foregoing and agrees to the terms contained therein. The Client also understands that the wedding will not be considered “booked” until full payment has been received and this form is signed and returned to the Company.
SPECIAL NOTE: Outside professional services (Photography, Entertainment, Cakes, Food & Beverage, Fresh Flowers, etc.) are NOT permitted.
FLORAL UPGRADES: Bouquet, boutonnieres, additional florals and other floral upgrades for the couple and / or attendants can only be ordered through a Company Event Manager. If the Client would like to bring their own flowers, they must be silk due to U.S. Department of Agriculture restrictions.
WEDDING RECEPTIONS/GUESTS: An on-site wedding coordinator is included as part of the package for the actual wedding . Cake cutting and champagne toast will be incorporated into any reception purchased. Receptions are based on availability and are on a first come first serve basis. An additional Event Coordinator is required for additional guest groups over increments of 25.
PAYMENTS: All prices are in U.S. Dollars and are subject to change without notice. Sorry, NO PERSONAL/AGENCY CHECKS WILL BE ACCEPTED. A payment link will be sent out. Accepted payments are ACH payment or any major credit card (MasterCard, Visa, American Express and Discover) are accepted using the payment link we send out. The Company reserves the right to charge pending balances to the credit card on file, if the Client has not made full payment on the pending balance within four (4) weeks of the travel date.
HURRICANE POLICY: In the event that the event has to change due to a tropical storm or hurricane, the Company will make every effort to reschedule a legal (if possible) or symbolic wedding for the Client on another day. Compensation will not be provided for either option nor will a refund be provided should the Client decide to decline either option.
CANCELLATION POLICY: For a refund of the wedding package, food and beverage, or any additional enhancements, a written notice of cancellation must be forwarded by the Client to the Company no later than sixty (60) days prior to the travel date. A full refund, less $1,000.00 USD administration fee and fees associated with the marriage license will be issued. No refunds will be made for cancellations made less than sixty (60) days prior to the wedding date. Once the wedding is confirmed with full payment, a wedding reservation can only be rescheduled outside of sixty (60) days prior to the sail date. If rescheduling of the wedding date is required, for any reason, it is subject to availability and a rescheduling fee of $250.00 USD. Rescheduling fees are non-refundable. Once rescheduled, weddings, food and beverage, or any additional enhancements are not subject to a refund if cancelled. Special note: The following services must be ordered no later than sixty (60) days prior to the travel date, paid in full at the time of booking, and are not subject to a refund once confirmed with payment: special/custom floral orders, entertainment/live musicians, chairs and favors, in addition to any other customized enhancements.
LIMITATION OF LIABILITY: To the maximum extent permitted by law, and not withstanding any other provisions of this Agreement, the Client agrees to limit the Company’s liability for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys’ fees and costs and expert witness fees and costs, so that the total aggregate liability of the Company shall not exceed the total costs paid for the wedding package and additional services purchased.
AGREEMENT: It is understood and agreed that the Company, its employees, agents, or contractors performing hereunder shall not be held liable, and the company denies responsibility in the event a scheduled wedding cannot take place or is delayed due to circumstances beyond the control of the Company. In the event of strikes, lockouts, riots, weather conditions, a pandemic and/or epidemic, mechanical difficulties or for any reason whatsoever, the airline or cruise line may at any time and without prior notice cancel, advance, postpone or deviate from any scheduled wedding or port of call and the Company shall not be liable for any loss whatsoever incurred by reason of such cancellation, advancement, postponement or deviation. It is further understood that recovery for any claim under this Agreement shall not be maintainable unless commenced within six (6) months after the date of loss. It is further agreed between the parties that this Agreement shall be interpreted under, and governed by, the laws of the State of Florida, and that the parties hereto agree that any action relating to this Agreement shall be instituted and prosecuted in the courts of the County of Miami–Dade, State of Florida, and each party hereto waives the right to change of venue or TRIAL BY JURY. In the event that the Company must resort to the services of an attorney for the enforcement hereof or collection hereunder or defense of any matter pertaining to this Agreement, then the contracting party shall be responsible to pay the Company’s reasonable attorney’s fees incurred as a result thereof, together with all costs or any other relief as provided by law. Please refer to your airline and / or cruise line brochures and ticket contract for additional terms and conditions regarding the vacation.
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The Client has read the Wedding Guidelines and fully understands the foregoing and agrees to the terms contained therein. The Client also understands that the wedding will not be considered “booked” until full payment has been received and an agreement form is signed and returned to the Company. Prices are subject to change.